TO: 		Faculty and Staff

FROM:	Thomas A. Kilbride

DATE:		November 15, 2006

SUBJECT:	Memo Format

At a recent meeting, department heads recommended that memos be processed on plain paper instead of pre printed forms.  This recommendation is a cost-cutting measure that required only a little more effort on the part of the keyboard operator.

The customary standard margins used: 2” top margin; default (near 1”) side margins; at least a 1” bottom margin.

Standard double spacing separates memo parts including paragraphs, which are individually single-spaced. If someone other than the writer keys the memo, that person’s initials should be keyed at the left margin a double space below the message. If an attachment or enclosure is included, Attachment or Enclosure should be keyed at the left margin a double space below the message or the keyboard operator’s initials (if any) .

Headings begin at the left margin. After TO: tab twice to key the name; after FROM: tab once to key the name; after DATE: tab once to key the date; after SUBJECT: space twice ( or tab once) to enter the subject ( may be keyed in ALL CAPS or C/lc—Cap and lowercase)

Please use this format for several days; then let me know if you experienced any difficulties.

tbh